Job descriptions have
been an overlooked task for many SME owners. It is critical that every position
with an organization from the top to the bottom has a state-mandated job
description. In doing so, it is also important that job description are updated
regularly according to state regulations. Job descriptions detail the tasks and
duties applicable to a specific job. Remember, job descriptions are for the protection
of the employer and employee.
Job descriptions are a
valuable tool for analyzing staffing needs and compensation budget. Job
descriptions also help with accommodating employees with disabilities, as they
assist training supervisors in writing performance appraisals, discussing job
elements during crucial reference checks, and defining the division of labor to
influence positive work culture.
Job descriptions lay the
foundation for sound documentation to comply with the Americans with Disabilities
Act (ADA) and meet equal employment opportunity guidelines. While it may seem
like good news that job descriptions are not required by the Americans with Disabilities
Act (ADA), job descriptions are crucial for remaining in compliance with the
ADA. The ADA states a person with a
disability is considered a qualified candidate for jobs if or he or she can
perform the essential functions of the job with or without reasonable
accommodation.
Job descriptions also
serve to document the consistent application of job duties across job titles
without regard to gender, race, color, religion, national origin, or age. To prepare
a job description one must perform a job analysis. The information obtained
from a job analysis is used to write the job description. A job analysis may be
conducted by an HR professional, manager or supervisor. You can also hire a
management firm over the phone to perform a job analysis and develop job
description(s).
Completed job descriptions
for all positions should be kept in a single file or manual. A relevant job
description should also be keep in each employee file.
Always, keep job
descriptions up-to-date.
For more
information on conducting a job analysis or sample job descriptions, all4hrbiz@gmail.com
Come back tomorrow to
see what All-4-HR is Blogging…
April D. Halliburton,
President
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